6. Event Settings & Approval Process

Configure registration approval modes, the public attendee directory, the pre-publish checklist, and the event deletion safety rules.

Registration approval, status & attendee directory

Set the attendee approval mode and the networking directory visibility.

Component / setting	Function & guidelines
Event status	Shows the publication state (e.g. Published). To switch it (Public / Draft / Cancelled), use the top-right action bar.
Registration approval	Choose 1 of 3 modes · Auto Approve: approved instantly on submit · Email Confirmation: attendee confirms by email (admins can confirm too) · Manual Approval: entries stay Pending until an admin approves/rejects.
Attendee directory	Check "Show attendees list to participants" so approved delegates can view each other's networking profiles in "My Events".
Save settings button	Click the green Save button (bottom right) to apply all the changes.

Publish Readiness Checklist & Event Lifecycle Rules

Check data completeness before publishing, and understand the difference between Cancelling an event (Published) vs. Deleting an event (Draft only).

Publish checklist and Cancel Event section screen

Feature / rule	Function & guidelines
Publish checklist	Automatically verifies completeness based on event type (e.g. Basic information, Agenda schedule, Ticket setup). Meeting all items ensures a complete public page.
Cancel Event section	Available for Published events. Click "Cancel event" to open the cancellation dialog, notify registered attendees via email, and block new registrations.
Event Deletion Rule	The "Delete event" option is only available when the event status is Draft. Published events cannot be deleted; they must be Cancelled to preserve registration history.

Cancel Event Confirmation Dialog

Clicking "Cancel event" opens a modal displaying warning information, letting you provide a reason, choose a notification email template, and type the event name to confirm.

Cancel event dialog - Top section (Reason & Email template)

Cancel event dialog - Bottom section (Name confirmation & Footer buttons)

Setting / Input	Function & guidelines
Cancellation reason	Required reason input (minimum 10 characters, or 30 characters if cancelling within 24 hours of start).
Email template & language	Select the cancellation notice template and target locale to preview and send to attendees.
Type name to confirm	Type the exact event name in the confirmation field to enable the final "Confirm Cancellation" button.

Cancelled Event State & Restoring as Draft

Once cancelled, the card displays the event as cancelled and provides a "Restore as draft" button. Reopening moves the event back to Draft status (leaving the public site), but cancelled registrations and invitations remain cancelled and cannot be undone.

Cancelled event card state with Restore as draft button

Status / Control	Function & guidelines
Restore as draft button	Click "Restore as draft" to move the event back to Draft status (requires typing event name to confirm).
Non-reversible hint	The system displays a notice confirming that registrations and invitations cancelled with the event are not restored.