3.1. Registrations Management & Check-in

Search delegates, filter by status, scan QR tickets, and track session-level check-in/out.

Attendees table & controls

The main screen lists delegates along with filtering and check-in controls.

Tool	Short description
Search filters	🔍 Name & email by keyword · 📌 Status (All, Approved, Pending…) · 🏷️ Category.
📷 Check-In	Scan the ticket QR code for instant entrance check-in.
👥 Invite from Contact List	Add contacts from an existing list (imported via CSV file or business card scan) directly to the attendee roster. Upon inviting, the system automatically approves them and sends email notifications with check-in QR codes.
Export CSV	Download the delegate list as a .csv for badge printing or reporting.
Change delegate type	Click a tag (e.g. General Guest ∨) to reassign: General Guest, Delegate, Speaker, Sponsor, Press, Observer.
Delegate data table	Shows: No., Full Name, Email, Status, Category, Job Title, Organization, Phone.

Select an existing organization contact list (imported via CSV or business card scan), configure email language and notification templates.

Component	Description
Select contact list	Dropdown to select an organization contact list (imported from CSV files or business card scans).
Email language	Choose the display language for the invitation emails.
Email template	Select notification email template (default or custom).
Confirm invitation button	Confirm sending automated invitation emails with QR check-in codes to selected contacts.
Individual inclusion checkbox	Allows checking or unchecking individual candidates in the preview table to control exactly who receives an invite.
Skipped candidate rows & reasons	Displays disabled candidate rows with specific suppression/rejection reasons (e.g. platform suppressed, rejected). These rows are locked.
Over capacity warning	Displays an alert when inviting the list exceeds total event capacity. Guests are still permitted entry (never hard-blocked).
"No account" indicator	Marks candidates who do not have an existing platform account. They are still granted guest entry and receive check-in passes.

Track entry/exit for each session, automatically grouped by date and session.

Action	Short description
Group by date & session	Auto-groups sessions by event date (e.g. Opening Ceremony, Closing Keynote).
➔] Check-In button	Records the delegate entering the session (green button).
[➔ Check-Out button	Records the delegate leaving the session (grey border button).